Departmental Assistant - Commercial Property

Departmental Assistant - Commercial Property

We are looking for a self-motivated individual to join our Commercial Property team as a Department Assistant (DA).

The Department Assistant is an integral part of the team, working to provide administrative support and ensuring the efficient operation of the department. The role will involve working closely with colleagues, utilising your organisational and communication skills to assist with various tasks, manage client communications and maintain accurate records.

This is an office-based role, working Monday to Friday, based in our Dorking Office.

Key Responsibilities:

The role will include but will not be limited to the main responsibilities listed below: 

  • Preparation of accurate correspondence and documents through audio and script typing.
  • Attending and supporting clients in person, on the telephone and via email, providing support in a professional and friendly manner in keeping with the Firm's standards for client care.
  • Photocopying and post distribution in liaison with the Business Support Team.
  • Accurate, efficient diary management and co-ordination of appointments.
  • Working with the Business Support Team to manage file opening and closure in accordance with the requirements of the Law Society and SRA.
  • Preparation of meeting rooms and refreshments, as required.
  • Providing guidance and support to other DAs within Commercial Property and across other Departments.
  • Undertaking specific training when required to do so and overall to have a responsibility towards self-development.
  • Ensuring confidentiality of all the firm's and client's documentation and information.
  • Undertaking any other reasonable duties, as required by the Partners.

Experience

  • Previous experience as a Legal Secretary/ Department Assistant in a Law Firm.
  • Strong administrative and organisational skills with excellent attention to detail.
  • Excellent communication skills, both verbal and written.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to multitask, prioritise effectively and meet deadlines under pressure.
  • Discretion and professionalism when handling sensitive and confidential information.
  • Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team.

Pay & Benefits
• 25 days Holiday
• 3 Days Christmas / New Year Leave
• Private Medical Cover
• Cash Plan
• DIS & Pension

Please submit your CV along with a cover letter detailing your relevant experience and why you should be considered as a candidate for this role to our HR Manager - Pauline Smith.

Departmental Assistant - Commercial Property

What our People Say

' From day one I felt part of the Downs team.  Not only was I made to feel very welcome, the support I have received from all levels has been second to none.  The partners are accessible and open which encourages proactivity and good working relationships' .

'I been given the opportunity to develop my career and they encourage me taking the initiative.  The role is very hands on learning which has given me exposure to an interesting and varied workload'.


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