Administrative Assistant

Key Responsibilities: 

The role will include but will not be limited to the main responsibilities listed below:  

• Preparation of accurate correspondence and documents through audio and script typing. • Attending and supporting clients in person, on the telephone and via email, providing support in a  professional and friendly manner in keeping with the Firm's standards for client care.  • Photocopying and post distribution in liaison with the Business Support Team. 
• Accurate, efficient diary management and co-ordination of appointments. 
• Working with the Business Support Team to manage file opening and closure in accordance with the  requirements of the Law Society and SRA. 
• Preparation of meeting rooms and refreshments, as required. 
• Providing guidance and support to others within Private Client and across other Departments. • Undertaking specific training when required to do so and overall to have a responsibility towards self development.  
• Ensuring confidentiality of all the firm's and client's documentation and information. • Undertaking any other reasonable duties, as required by the Partners. 

Experience  

• Previous experience as an Administrative Assistant in a Law Firm.  
• Strong administrative and organisational skills with excellent attention to detail. 
• Excellent communication skills, both verbal and written. 
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). 
• Ability to multitask, prioritise effectively and meet deadlines under pressure. 
• Discretion and professionalism when handling sensitive and confidential information. • Positive attitude, strong work ethic, and willingness and ability to work effectively as part of a team.